The latest news from the meaning blog

 
8 common mistakes we avoid when writing about technology

8 common mistakes we avoid when writing about technology

Good marketing copy needs to work hard for you, increasing the conversion rate on your website, emails and newsletters. Here we have some pointers to help you get your text spot on:

  1. Technology product websites are often full of confusing jargon, like API, SaaS, Parallax design. Use it sparingly, unless you are deliberately writing for a technical audience. Even then, make sure you still reach out to non-technical readers with some helpful explainers.
  2. Be familiar with the industry jargon of your target audience and introduce some of it into your text. It will give your readership confidence that your company understands them.
  3. Technology marketers love clichés and hyperbole such as “world’s most powerful solution” and “cutting edge”. It fills the space but tells you nothing. Instead, try to differentiate your company by showing what’s different and how much it benefits the user. It’s harder to do, but worth the effort!
  4. To be more credible, incorporate metrics and customers quotes – ideally both at the same time! For example: “The software enabled us to deliver the project a week earlier than usual and we were so happy that we won an even larger contract on the back of it,” said John Doe, Research VP at XYZ Corp.
  5. Put yourself on the customer’s side of the table. Instead of writing “Our solution will save your company hours every week,” write “this will save your company hours every week,” or, even better “our customers tell us this feature saves them between 5 and 20 hours when setting up a new project.”
  6. Don’t overwhelm your readers. You want your words to get read. Respect that they are busy. Write short, and write just enough to get them interested. Provide links so they can find out more details when they need to.
  7. Get the tone right. For a B2B audience, your writing should be professional, but still warm and friendly. The tone is right when nobody notices it.
  8. Always have a call to action. Make your article work as a step on a journey. So think of what the next steps are, and present them, making them visually obvious. Always remember when you get to the end, what comes next?

Learn more about how to make technology marketing copy more effective: Copywriting that focuses on the facts

 

How to create convincing key messages

How to create convincing key messages

Developing a set of key messages helps you achieve clarity in your marketing by ensuring that a consistent thread runs through all your company’s communication. Here we discuss how to create compelling key messaging, which is particularly important and useful if you have a complex technology product.

It is important to decide on a few basic messages that all your staff and promotional materials consistently reiterate. Hearing the same points repeatedly from different sources is more memorable and credible. The main thing to remember about your key messages is that they must be true!

You should aim to create around eight to twelve key messages, or key differentiators about your company or product. Any more and your message will get diluted; any less and you’ll sound lacking in substance.

Key differentiators are short factual statements, such as “business partner that truly understands clients needs”. These are backed up with qualifying information that supports your case and adds credibility. For example: you could explain that most of your staff used to work in the same industry as your clients, you have 25 people in Support who cover all global time zones 24/7, and you work with 15 of the 20 largest companies in the industry etc.

To come up with a set of key messages, set up a group of people – usually staff – who can brainstorm about your company. The group should represent a cross-section – different departments, levels of seniority as well as new and old employees. Each person should write down what they think is special about the company or product. Eventually, a marketing expert needs to arrange the notes into eight to twelve groups and summarise each group with a short key differentiator, such as the example given above. This stage is the tricky bit!

Having written your key differentiators, the next step is to review them, considering:

  • Do they fit in with your company strategy and goals?
  • Do they focus on what differentiates your company from the competition?
  • Are they broad enough in scope?
  • Are they compelling enough?

Bear in mind that the key differentiators should not be set in stone. Over the months and years, you should review them regularly. Things change!

Finally, remember that the key differentiator document is strictly for internal use only. It is a crib sheet, which will be primarily used by Marketing but can (and should) be used for any type of communications with the outside world. When creating marketing materials, the language and content should be benefit-led, consider the needs of the audience and should fit in with your corporate style. Never ever regurgitate the exact words from the crib sheet!

Is it really worth writing a customer newsletter?

Is it really worth writing a customer newsletter?

A newsletter for customers and prospects can form an effective and – if managed properly – an economical part of your marketing effort, especially if you have a complex or little-understood technology product.

A good newsletter should avoid empty boasting about the “best tool in the world” and instead provide information that is helpful, relevant, informative or even educational for both existing and potential new customers. The types of stories you should be considering are real-life but inspirational case studies of how existing customers are using your technology, expert opinion on trends or ideas in the industry, tips and tricks on using your product or even some company news. By focusing on these sorts of articles you will build credibility for your company and brand by showing there is substance and depth to what you do. Your aim should always be to demonstrate your understanding of the industry your customers are working in, and how your business provides solutions for them. A newsletter like this will build confidence in the marketplace of you as a supplier.

You can choose to distribute your newsletter by social media or email – or ideally both. The good thing about email marketing is that you are only sending your newsletter to people who have given you their email address, which is a sign they are receptive to your message. Although email is old hat compared with social media, most people check their email inboxes multiple times a day and, unlike social media, it is possible to personalise the message. For example, you can include recipients’ names in emails or send different content to different target groups.

Announcing a newsletter via email still has several plus points. We normally recommend the very briefest email containing short teasers that link to the full story on your website. This also has the advantage of driving traffic to your website and, if you use an email marketing tool to send the emails, you will have useful measures such as who has opened your email and which links they clicked. However, you obviously get more bang for your marketing buck if you also post your stories on social media or include them in a blog which you can Tweet, so it is worth ensuring that each story is capable of standing alone.

Writing a newsletter does take some effort, but we have always found having a monthly or quarterly deadline is a spur to creativity and the task becomes easier in practice. A newsletter done well can be one of the most powerful yet simple tools to help drive technology sales.

Copywriting that focuses on the facts

Copywriting that focuses on the facts

If you are writing marketing copy for market research technology, our advice to you is always to write in an evidence-based style. For a consumer product, humour and charm often work best, but in business people also need to justify their buying decisions using facts and figures, especially when they are big-ticket items.

Evidence-based writing includes:

  • Facts
  • Customer quotes
  • Customer names
  • Examples
  • Metrics
  • Explanations of how your product works
  • Other information, such as research data

Evidence-based writing avoids:
Fluff, puff, waffle, clichés, hyperbole and unsubstantiated claims

Consider the type of evidence that will convince your reader. There’s no point in writing “the world’s leading online interviewing platform”. This is an unfounded claim. Try instead something more factual, such as “12 of the top 20 firms listed in the Honomichl 2020 Top 50 Report use our product”.

You also need to consider who your reader is – so the evidence you give to senior management is likely to be different from that which you aim at potential users of your product. Senior executives will be interested in top level cost savings or efficiently gains or how your product enables their company to provide a new service, whereas users will also be interested in the nuts and bolts of how the product works. So, a named customer in the same industry saying “we managed to deliver our project in a day instead of a week and to a higher standard than before” is very powerful. For the user, you might describe each feature with a benefit, a brief description of how it works and a screenshot. The screenshot provides powerful evidence for your claims.

Of course, you have to remember that adding some emotion or fun to your writing is valuable because, like all of us, business people are human beings and want to be inspired and have less stressful and more enjoyable days. A lighter touch can be a useful way of drawing your readers in – see below an example of the top section of the Asana home page, which is factual but low on details yet tugs on our emotions using an image of a diverse and happy group of people. Total focus on profit margins and efficiency gains can get a little too much for all of us eventually!

Screenshot of Asana homepage

Eight top tips for successful customer case studies

Eight top tips for successful customer case studies

 

Customer case studies come directly from the customer’s mouth and give prospects the reassurance and confidence that no other marketing materials can achieve. Every website should have them! But they take skill to produce. So what are the keys to success?

 

  1. Prepare the ground. Encourage your sales people to talk to customers at an early stage about the possibility of a case study. They can even make it an integral part of the negotiations.
  2. Have a plan, but keep it flexible. A customer is usually ready for a case study after they have been using your product for a few months. So, as you close sales, keep a note of prospective candidates for future case studies. Review your list regularly and consider which customers are ready and how their story would fit in with your marketing plans.
  3. Appoint an author. Ideally use an experienced marketing professional with the technical expertise to understand your product who can also converse knowledgeably with your customers. Using an independent author will bring a valuable objective perspective to the case study.
  4. Brief the customer and introduce them to the author. Check with the customer that they are happy for the case study to go ahead and reassure them that they will be able to review it and make changes before it is published.
  5. Request metrics. Encourage both the customer and the author to focus on metrics because they have the most impact. By this we mean, for example, the product helped the customer increase their revenue by $1million or enabled them to do something in 20 minutes that previously took several days.
  6. Quote a named person. Quotes from named individuals, especially if they are senior or well known in their industry are worth their weight in gold!
  7. Request the customer’s OK. To ensure good customer relations, always send the finished case study to the customer before publication and allow them to make changes.
  8. Just in case…. have a backup plan.  Sometimes, despite earlier assurances, your case study may not get approval by your client. Consider what you can do instead.  Carefully anonymising the case study while remaining faithful to what the customer told you can still provide you with a usable and credible success story.
The anatomy of a good customer case study

The anatomy of a good customer case study

 

Case studies are real-life examples of how you or your products have helped customers reach their business goals. They build trust in your offering and thus support you in your goal of winning more customers. But too many case studies fail to deliver because they lose sight of the six key objectives listed below that should form the backbone of a case study.

Tell a good story

Make sure your case study is interesting and draws the reader in from the start.  Nobody will read it if it is does not tell them something new. Focus on facts and outcomes: cut the hype and let the facts speak for themselves. Always tell the story from the customer’s perspective and describe clearly and concisely how they overcame a business critical problem with your assistance.

Follow a clear, simple structure

Define a simple structure for your case studies and use it for all of them. The ‘narrative arc’ of any case study should be: “we had this problem, we applied this solution and this is how it turned out’.

A simple heading structure can bring this out and give each element the right balance, for example  ‘Problem’ (what issue did the customer present you with?), ‘Solution’ (what did you and the customer do to address the issue?) and ‘Results’ (what were the outcomes, after adopting the solution you provided?) A short  ‘About’ section at the end can also provide some context, such as to explain who the customer is.

Present metrics

Metrics provide objectivity which in turn builds credibility. Work with your customer to tease out several quantitative measures that describe the improvements they have enjoyed. You may be lucky enough to find a customer willing to go on the record that their sales increased by $x million in 12 months. But comparative measures are almost as powerful, such as a 30% increase in sales, or a task that took three days can now be completed within a day.  Qualitative outcomes can be equally powerful, such as eliminating errors or allowing non-specialists to do what only specialists could do before, or the reactions of your customer’s customers.

Include incisive quotes

Often, case studies make the mistake of talking up the product by surrounding it in a mist of hyperbole. The trick is to keep your narrative lean and your prose sparse, so that it is the quoted words of your customers that stand out. Don’t ask them to write something  – call them, interview them and write down what they say. Qualitative endorsements are good, such as “we knew we were in safe hands from the start”, but those with objective facts are even better, such as “they came to us with a plan which pretty much covered everything we needed”. A quote is always more credible if you can give the person’s name and company name.

Choose a customer who your prospective customers can relate to

If you are looking for new customers in a particular industry or country, then it is best to show them a case study from their industry or region. It is simply because they are more likely to identify with the case study and gain confidence that you understand the issues they face.

Get the length right

Make the story long enough to be informative and do justice to the subject, but keep it short enough that it can be read in two or three minutes. That means you need to be ruthless at the editing stage (keep in mind the mantra “less is more”). Around 600-800 words seems ideal for most technology products.